Office Assistant/Proctor

Job Description

Intellectual Point is seeking a highly motivated and enthusiastic Office & Proctor Assistant to join our team. This position offers long-term career growth with an established leader in the corporate & government training space. This is an exciting opportunity to become part of a forward-thinking organization that is focused on providing quality service and top-notch training in fields such as Cyber Security, Project Management, Networking, etc. This position is full-time and requires weekend availability.

Duties & Responsibilities

  • Administer PearsonVUE, CLEP, PSI, Kryterion and other required tests
  • Verify identity, process log, and sign-in sheets and admit test candidates
  • Capture and process information of walk-in test candidates
  • Process test taker’s data and admit the candidates to the secure testing room
  • Monitor students and candidates taking the tests and enforce required policies firmly & courteously
  • Maintain required records in the filing system
  • Answer telephones from clients and test-takers seeking information on training & testing, etc.
  • Communicate courteously with students, potential clients, and general public
  • Receive, receipt, and deposit monies for testing & training
  • Maintain and communicate the training and testing schedules
  • Send out emails to potential clients informing them about upcoming training
  • Prepare and manage correspondence, reports, and documents
  • Help maintain office systems, test systems
  • Communicate verbally and in writing to answer inquiries and provide information
  • Organize and assist with internal and external marketing events
  • Assist with social networking and media relations using LinkedIn, Twitter and Facebook
  • Assist with student outreach, business development, and lead capture and follow-up

Qualifications & Skills

  • Excellent Customer relation & excellent Communication skills
  • Dependable and accountable within areas of responsibilities
  • Excellent Microsoft Word and PowerPoint skills
  • Requires basic computer hardware and software troubleshooting experience
  • Excellent experience in answering telephones
  • Experience crafting email messages, flyers and course brochures
  • Flexible and willing to a willingness to work weekends is a must
  • Ability to take direction
  • Problem-solving skills are a must

Salary is based on experience.

Job Type: Full-time

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